How I Use Todoist Templates

Something I don’t always talk about, but love, are templates. Evernote templates are gaining popularity all the time – but I’ve got another app I use templates for. Todoist templates help me manage the day-to-day, and the big projects I have all the time. Figuring out the key to how I use Todoist templates has given me a new peace of mind.

How I Use Todoist Templates

1. I forget. A lot.

The need for templates in my to-do list app came from my inability to remember the simple things, like did I take my medicine. With my Hashimoto’s disease, one of the biggest symptoms that I struggle with is the “Brain Fog.” Did I take my medicine? Well, I think I didn’t but I can’t imagine in my head the exact, specific moment that I took it, so I don’t know.

So, knowing that I’m never going to actually remember and that I can’t rely on myself to remember, I developed a task every day in Todoist to take my medicine. As silly as this seems, I can go back later in the day and see that I marked it as done.

Now, if I could only figure out how to remember whether or not I lock the doors, I’d be set.

2. The Big Projects

While my morning and evening routine templates get me through every single day (along with my gym one), I also use templates for bigger projects, like blog posts. I’ve talked about my blog post process before, and because I know that I will forget a step, I’ve made a template for it.

My books have a template for them, too, both for the day-to-day writing process and for the long-term publishing plan.

Related: How Todoist Helps Me Get Shit Done

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3. I Make a Date with my Todoist Account

Every Wednesday night (that’s the beginning of my work week. This is almost a way for me to plan my week out, and I have a folder in Finder of all my templates. Within each project, I can drag the template file into Todoist. I assign it a day in the next week and I’m good to go. This usually doesn’t take more than fifteen minutes for me to get everything done and scheduled.

Of course, I have things that pop up that aren’t a part of a template, but most of my stuff I need to track is in those templates. I almost use Todoist as a habit tracker, but I don’t trust myself to remember to do the habit.

Related: How Todoist Helps Me Get Stuff Done

4. How to Create Your Own Templates

Creating templates in Todoist is pretty easy. You’ll start out with a new project and you add your tasks (including subtasks). Once you have it formatted, you click on the little wrench icon in the top righthand corner. That gives you the option to “Export as a Template.”

When you export, I recommend exporting as a file. This will allow you to save it to your computer and use it over and over again.

Todoist is the app that keeps me going, day-to-day. The unsung hero to keeping me sane. Discovering the ability to make my own templates has only added to my love for this app.

If you haven’t tried the app out already, I highly recommend signing up on their website.