Back in college, I discovered this fantastic little app. As someone who is a tad bit obsessed with organizational apps and to-do list apps, I spent a long time looking for the best to-do list app for me. When I finally found it in the spring of 2015, I stuck to it and I’m still using it. Back in 2015, I wrote a post entitled “How Todoist Helps Me Get Stuff Done” and today we’re going to touch base again on my favorite app and how Todoist helps me get shit done (because we’re all adults here now).
I found Todoist when I wanted something to track all my assignments and extra things in college. My job in college featured a lot of down time, so I had plenty of time to work on writing and blogging things. I went to break up all the tasks into projects. Laura Teagan had about fifteen subprojects right before I published The Assassin. And this system of subprojects worked super well for a long time. Every night, I would go in and plan what I wanted to do the next day, adding it to Todoist and writing it all down in my Day Designer (I’ve used Day Designers for the past two and a half years).
This system worked for me when I was working in politics. In my job, I was working on multiple campaigns and at the end of my time there, I took over project management of website clients. That involved a lot of back and forth with clients, things I needed to check on with other employees, and content creation. Todoist was with me through those six months.If you're in need of a to-do list app, try @todoist. Here's how I've used it for 3 years. Click To Tweet
But over the past few months, I went in and simplified my Todoist setup, so I figured it was time for an update on my blog post from two years ago. When I used to rely on subprojects a lot, I’ve minimized the amount of projects I have into the four main “core” aspects of my life: Laura Teagan, Ginger & Co., Personal, and Career. The other two projects are projects I got from Youtuber Francesco D’Alessio (If you’re looking to really get into Todoist, he has a whole playlist of tips and tricks, which I highly recommend!).
Instead of using subprojects, I’ve started using labels (I believe they’re a premium only feature). I treat labels in a similar fashion to tags in Evernote. They’re kind of my catch-all for specific things. For instance, all my book information goes under Laura Teagan, but each book is its own label. I’ve really grown to like this system, even though it took me two years to use labels.
So, What Do You Put in Todoist?
The answer is everything. Here’s a look at today’s agenda, including things I have yet to finish. So, as you can see Todoist prioritizes things overdo things first, which is super nice. I put a due date on everything because I won’t ever remember it’s there if it doesn’t show up in that Today + 7 Days window. Todoist recently added this “reschedule overdue” option, which is a lifesaver, y’all. Instead of manually rescheduling everything, it learns your habits to suggest when to reschedule it.
As you can see, I have everything from content for Laura Teagan to reminding myself to take my medicine in there. I add everything in there because of Karma. Karma is this nifty point system for premium subscribers. You can set goals to meet streaks for daily streaks (how many days in a row can you meet your goal) and for weekly streaks). A month ago, I had a 76 week streak going, then I was sick and had a depression episode and broke that. Looks like I’m still struggling to get back on that streak, oops.
Karma also comes with rankings, and I’m currently at Grand Master, which is the second highest level. I need about 7000 more karma points to hit Enlightened, which is the highest. Streaks and accomplishing tasks help your Karma points. This is what mine looks like.
The one other thing I absolutely love from Todoist is the quick add feature on my mac. By pressing “command + shift + A,” I can pull up a window that allows me to add tasks without actually opening the Todoist app. Todoist has smart intelligence, which means I can assign due dates like “today” and “Next Wednesday” and it understands what I mean. I can add labels in the quick add by tagging them with “@” sign and projects get the hashtag.
I was able to add that to my to-do list without even opening the window. Sometimes this feature can be a little slow to recognize the features like adding a project or label, but for the most part, it’s pretty snazzy.
On iOS, Todoist allows for swiping tasks done and I absolutely love that. I want them to add swiping to MacOS! Either way, Todoist has been a very loyal app to me for a long time and for me, it’s totally worth the $30 a year for premium. I’ve used this app for two and a half years now and while I’ve tried other apps, too, none of them have managed to integrate themselves into my life the way Todoist has. Todoist helps me get shit done, it’s simple as that. I’d be a lot messier if I couldn’t track it all.
If you’re looking for a new to-do app, definitely give Todoist a try.