It’s really funny how a few months can be enough time to basically change your whole productivity system. While I definitely believe in being organized, I’m also a creative so I like to throw caution to the wind and try new things. For months, I used Trello just for job searches, but now that’s different. Today I want to talk about how Trello has become my main project management tool. And why I love it.
So backstory first.
Back in college, I had an internship at a tiny digital advertising agency where I was a project management intern. Well, I was the intern. Ever since then, I’ve had an interest in project management and with all my creative projects, I have a need for project management. Maybe it’s my years of writing books, but I tend to think of everything as a project.
Each blog post is a project, each book is a project. Everything is a project. Everything.
And while I love Todoist and Evernote (productivity tools are my favorite), neither one of them quite manages projects the way I want to. As a creative, I love visuals, and Todoist is pretty minimal. Evernote’s focus on a single note at a time makes it hard for me to focus on the big picture.
So why it took me so long to really try Trello, I don’t know. But I finally did. And it’s definitely changed my productivity.
A few weeks ago, I talked about Trello and my publishing, so check out this post for specifics for writers.
How Trello has Become My Main Project Management Tool
1. The Big Picture
As I mentioned before neither Todoist or Evernote really gives me the option to look at the big picture. When it comes to content planning, you need a big picture. Right now, I’m almost done with Orgnaization for Creatives, and I used Trello to plan out the whole e-book. This was great when it came to relying on content I’ve already published to outline it. While I still love notecards and sticky-notes for planning out books, I always end up moving my book outlines to a digital form so I can take it with me when I go work outside of the house.
Full disclosure, I’m pretty sure this template came from Hey Jessica, and you can find the post here.
2. The Ability to Add Resources When I Need Them
As you can see in the screengrab above, I link to a lot of old blog posts. Having these all on one screen is such a time saver. When saving notes into Evernote, there’s a lot of opening notes and going back and forth. Having them displayed this way is such a timesaver for me. Instead of having twenty bookmarks open, I have them all here, ready when I need them.
3. Lists and Lists and More Lists
There isn’t a certain way to really use Trello. As a lover of lists, I love that Trello allows me to see all the lists. I love being able to list down what I want to do with my days on a regular basis. I touched on it last week, but I have a board called “This Week” where I can plan my whole week out at once.Interested in learning Trello? Here are five awesome things about the platform. Click To Tweet
4. Butler for Trello
Butler is an automation that works exclusively with Trello. So many of my boards have Butler enabled with a specific recipe. Once a task’s due date is within 7 days, Butler copies the card to my weekly board. Sunday, I go through and organize all the cards by day. At the end of the week, I clean up my other boards to make sure all my tasks that were due are marked as done. It’s a great way to stay accountable before the tasks and after I’ve completed it.
5. It’s Just so Flexible
I mean, the different ways you can use Trello are pretty impressive. I use it for editing books, planning newsletters, planning e-books for Ginger & Co., managing my week, my bucket list. I could go on and on about the different things I use it for. Because I haven’t been using it very long, it only has the information I need right now. I haven’t dumped a lot of unnecessary information into Trello like I have in Evernote.
Because it’s so flexible, don’t get afraid to get messy with it and have fun with Trello. Once I started really using it, I realized it was a tool that I didn’t realize I was missing.
And if you’re looking for a fantastic course on Trello, try Trello for Business from Think Creative Collective. Not an affiliate link, but it’s just that great of a course.